Top Property Maintenance Software Solutions for 2025

Juggling tenant requests, scheduling repairs, and keeping track of maintenance costs can feel like a never-ending game of whack-a-mole. But what if there was a way to streamline those tasks, optimize your workflows, and even boost your bottom line?

Property maintenance software is a powerful tool for managing every repair, inspection, and preventative maintenance task. In 2025, we’re not just talking about basic spreadsheets and clunky calendars anymore. Advanced solutions like Knack leads the way with customizable tools, secure platforms, and features that make property management a breeze.

Let’s explore the top property maintenance software solutions on the market and break down their key features, benefits, and pricing. We’ll also share some insider tips on how to choose the right software for your specific needs and how to maximize its potential to streamline your operations and keep your tenants happy.

Key Takeaways

• While there’s no one-size-fits-all answer, we’ll reveal the leading contenders, including customizable powerhouses like Knack, MaintainX, and Hippo CMMS.
• You’ll want maintenance software that offers mobile access for agility on the go, automated reminders to keep you ahead of the game, insightful reporting to track your winning stats, and seamless integrations to ensure everyone’s playing on the same field.
• Pricing falls on a spectrum, from free basic plans to enterprise-level subscriptions with all the bells and whistles. Expect to invest anywhere from a few dollars per month to hundreds, depending on the features, number of users, and level of support you need.

Top Property Maintenance Software Solutions for 2025

We’ve handpicked the top property maintenance software solutions that are making waves in 2025. Get ready to compare their strengths, uncover their unique features, and discover which one might be the perfect fit for your property management empire.

1. Knack: Customizable Solutions for Every Maintenance Need

Knack is a highly adaptable solution that can be tailored to fit your exact requirements, whether you’re managing a small apartment complex or a sprawling commercial property.

It’s easy to use no matter your level of technical proficiency, as its no-code nature allows users to build their platform in just minutes. Knack’s supreme agility and flexibility further enable property managers to stay ahead of industry trends, respond to market demands, and continuously improve their software to meet evolving needs.

Key Features

• Streamlined work order management
• Automated reminders and notifications
• Customizable reporting and dashboards
• Seamless integrations with existing tools
• No-code platform for easy customization

Pros

• Highly flexible and customizable
• No coding required to build solutions
• Intuitive user interface
• Pre-built work order templates
• Copies of every change are stored in multiple backup locations

Cons

• Pricing may vary based on specific requirements
• May have a learning curve for extensive customizations

Need workflow inspiration? Try using Knack’s work order templates and make it your own:

• Work Order Template >>
• Property Inspection Template >>
• Rental Management Template >>

2. MaintainX

MaintainX is a mobile-first solution that helps property managers and maintenance teams stay on top of tasks with real-time updates and instant notifications.

It serves as a cloud-based computerized maintenance management system (CMMS) that’s designed to assist businesses in streamlining operations and maintenance. The platform is widely used in the manufacturing and logistics industry, although its utilization extends to property management as well.

Key Features

• Mobile-first design with real-time notifications
• Work order tracking and automation
• Seamless communication tools
• Detailed reporting and analytics
• Preventative maintenance reminders

Pros

• Easy-to-use mobile interface
• Improves communication among teams
• Reduces administrative workload
• Creates digital checklists for workers
• Manages schedules and work requests

Cons

• May not be as customizable as other options
• Some advanced features require higher-tier plans

3. Hippo CMMS

Hippo CMMS offers a range of features and customization options to streamline property maintenance workflows.

It excels in helping property managers stay on top of their maintenance so they can deliver preventative services before anything goes wrong. With it, users can easily create proactive maintenance plans that trigger work orders after a set amount of time or when a usage threshold is met.

Key Features

• Preventative maintenance scheduling
• Asset lifecycle tracking
• Inventory management
• Reporting and analytics
• Automatically assigns tasks to third-parties

Pros

• Scalable for different business sizes
• Strong asset management capabilities
• Customizable dashboards
• Interactive floor plans
• Great customer support

Cons

• Setup and implementation can take time
• Interface may feel outdated

4. FMX

FMX, or Facilities Management eXpress, is a software platform that helps manage property maintenance and facilities. 

It can help organizations streamline processes and reduce costs with features like work order management, preventative maintenance, and scheduling mechanisms. FMX is accessible from any web browser, including mobile devices.

Key Features

• Work order management
• Preventative maintenance scheduling
• Asset tracking and management
• Purchase order management
• Inventory management

Pros

• Strong automation features
• User-friendly design
• Excellent customer service
• Easy to track available supplies
• Scheduling calendar helps plan upcoming tasks

Cons

• Some users report occasional software glitches
• Customization options are somewhat limited

5. Fiix

Fiix is a CMMS that leverages predictive analytics to help optimize maintenance operations.

It’s designed to help property managers oversee all their maintenance activities, including asset organization, work order creation, and tracking, by providing a centralized system to monitor and optimize all of their assets.

Key Features

• Predictive maintenance powered by AI
• Work order tracking and scheduling
• Mobile-friendly interface
• Asset management tools
• Schedule maintenance using date-, time-, event-, or condition-based triggers

Pros

• Helps prevent costly equipment failures
• Data-driven insights for improved decision-making
• Intuitive mobile app
• Easily search, sort, and track work requests
• Analyze the performance of all your work orders in seconds

Cons

• May not be ideal for small property management teams
• Advanced features may require additional training

6. Rezedent

Rezedent is a comprehensive management platform designed to simplify property maintenance and tenant communication.

It was created with small- to mid-sized property managers in mind, offering a comprehensive suite of tools to help handle online rent payments, tenant screening, maintenance request management, and more. Rezedent essentially acts as a DIY property management system for managing multiple rental units. 

Key Features

• Online payment processing
• Automated maintenance requests
• Easy request tracking
• Tenant communication tools
• Property portfolio

Pros

• Streamlines tenant requests and payments
• Goes beyond just maintenance, extending to comprehensive property management use
• Simple and user-friendly interface
• Superb customer service
• Great value

Cons

• Limited advanced maintenance features
• Best suited for smaller property managers

7. Rentler

Rentler helps landlords manage property maintenance and rent collection all within one convenient platform.

Its property maintenance tools allow landlords to manage and track maintenance requests, providing the ability to view details, add photos, update status, and communicate with tenants regarding repairs. Tenants can submit maintenance requests directly through the Rentler platform, making communication easier for all parties.

Key Features

• Work order management
• Quickly assess and assign repairs from your dashboard
• Tenants can attach photos to their maintenance requests
• Landlords can include instructions on how to use new appliances
• Notifies tenants when maintenance has been finished

Pros

• Combines maintenance and financial management
• Simple to use for independent landlords
• Easily view all pending maintenance requests in your dashboard
• Notify tenants in real-time about progress on repairs
• Works well for one property or several

Cons

• Limited integrations with other software
• Best for smaller rental portfolios

8. Avail

Avail is a landlord-focused platform that helps with property maintenance and tenant interactions.

The platform provides tools for finding tenants, screening applicants, and collecting rent in addition to its property maintenance capabilities. Avail offers both a free basic plan and a premium Unlimited Plus version, catering to property managers operating on any type of budget.

Key Features

• Maintenance request tracking
• Lease management
• Online payment collection
• Tenants can upload photos, send in-app messages, and keep a record of updates
• Clearly displays type of issue and urgency

Pros

• Intuitive interface
• Ideal for independent landlords
• No limit on photo attachments
• Easy to track resolution progress
• Free basic plan available

Cons

• Not as feature-rich for large property managers
• Limited automation capabilities

9. Qira

Qira takes an innovative approach to property management with flexible rent payment solutions and maintenance tracking.

It provides a tenant-friendly rent payment portal, allowing them to manage their finances, while also offering features like end-of-lease settlements and potential revenue-sharing opportunities for landlords. The platform is particularly valuable for managers overseeing multiple properties and seeking a comprehensive solution.

Key Features

• Flexible rent payment solutions
• Maintenance request tracking
• Tenant communication tools
• Resident screening
• Automated lease creation

Pros

• Helps improve rent collection consistency
• Useful financial tools for landlords
• Streamlines rental process for both landlords and tenants
• Variety of payment options available
• Dedicated tenant and landlord portals

Cons

• Limited customization options
• Some features may require additional setup

10. Innago

Innago is an all-in-one property management software that includes maintenance tracking, rent collection, and lease management.

The platform consolidates all of your work orders in a single, unified location, making it simple to receive and respond to maintenance tickets as soon as they come through. Once you receive the relevant info, it’s easy to pass it along to your maintenance team—all from within the platform—to expedite the entire repair process.

Key Features

• Maintenance request tracking
• Maintenance assignment
• Status updates
• All info is stored for easy access and future reference
• Tenants can submit maintenance tickets with a category, description, images, and video

Pros

• Completely free for landlords
• Intuitive and easy to use
• Functional mobile app
• Responsive customer service team
• Highly integrable with other popular apps

Cons

• Limited advanced features
• Customer support may be slower at times

11. Landlord Studio

Landlord Studio offers a range of features to help landlords manage maintenance and finances efficiently.

The platform aims to simplify tenant-landlord communication by recording and prioritizing tasks, tracking maintenance progress, and providing tenants with real-time updates. It provides a plethora of useful tools that help speed up the maintenance process and ensure that nothing slips through the cracks.

Key Features

• Tenants are able to easily submit requests via a dedicated portal
• Landlords can create new tasks, organize existing ones, and prioritize the most important jobs
• Option to add comments and provide progress updates
• Notify preferred contractors with a single click
• Track completed jobs and your total expenditures

Pros

• Great for financial tracking
• Simple maintenance request system
• Available via desktop or mobile app
• Set reminders for proactive maintenance
• Supports photos and links

Cons

• Some features may require a premium plan
• Best suited for small to medium portfolios

12. Schedule My Rent

Schedule My Rent simplifies rental payments and maintenance tracking for landlords and property managers.

It empowers landlords to automate various property management tasks such as online vacancy advertising, tenant screening, rental applications, and online rent collection. As for property maintenance, SMR allows users to oversee multiple leases and track all communications from a single location.

Key Features

• Enables tenants to indicate if it’s an emergency
• Supports images and short videos
• Allows for additional comments to existing requests
• Customize work order display to fit your preferences
• Tenants can provide permission to enter if they’re not home

Pros

• Helps automate rental payments
• Simple and easy to use
• Supportive customer service team
• Automated reminders
• Flexible payment options

Cons

• Limited advanced property management features
• Best for small landlords

13. iManageRent

iManageRent is an intuitive property management solution with strong maintenance tracking capabilities.

The platform allows landlords to manage a single or multiple properties by offering features like online listing syndication, tenant screening, rent collection, and more. It’s often used as a comprehensive tool to handle all aspects of property management in one place. 

Key Features

• Work order management
• Easily search for and add for your service providers
• Store contracts and bids within the platform
• Track maintenance and expense history
• Vendors can be added to maintenance issues to coordinate with tenants

Pros

• Easy to use
• All-in-one property management solution
• Basic plan is free of charge
• Rate vendors to remember how much you valued their services
• Supports photo and document attachments

Cons

• Limited integration options
• Some features may not be as advanced as competitors

Understanding Property Maintenance Software

Property maintenance software is a centralized system that helps you manage all aspects of property upkeep, from routine inspections and preventative maintenance to emergency repairs and tenant requests. 

Definition and Core Functions

Property maintenance software acts as a command center for your properties, where you can track everything from leaky faucets to landscaping needs.

Take back control when maintenance emergencies hit hard with:

• No more missed appointments and forgotten tasks – this software keeps you on top of everything with automated reminders, calendar scheduling, and recurring task management.
• A streamlined repair process, from tenant requests to technician assignments and completion reports. No more shuffling through paperwork or chasing down updates.
• Complete tabs on your maintenance supplies, tools, and equipment, ensuring you have everything you need when you need it.
• Seamless communication with tenants, technicians, and vendors through in-app messaging, email integration, and automated notifications.
• Zoomed in view on your maintenance operations with detailed reports on costs, response times, and common issues.

Key Differences from General Property Management Software

While general property management software often includes some maintenance features, dedicated property maintenance software takes things to the next level.

Think of it this way: general property management software is like a multi-tool, with a few basic functions for various tasks. But property maintenance software is like a specialized toolkit, packed with advanced features specifically designed to optimize your maintenance operations.

Types of Property Maintenance Software

Just like properties come in all shapes and sizes, so does property maintenance software. You’ll typically find two main types:

• Standalone Maintenance Platforms: These focus solely on maintenance management, offering a deep dive into work orders, scheduling, and preventative maintenance. They’re like the specialists of the maintenance world, providing a laser focus on keeping your properties in top shape.
• Integrated Property Management Systems: These combine maintenance features with other property management functionalities, such as tenant screening, rent collection, and accounting. They’re like the all-in-one solution, providing a centralized platform for managing all aspects of your property portfolio.

Looking for a customizable solution that fits your unique needs? Check out Knack’s Work Order Templates to build a system that works for you.

Benefits of Using Property Maintenance Software

Why should you bother with property maintenance software? These specialized tools make it effortless to save time, boost efficiency, and keep your tenants happy.

• Efficiency and Time Savings: Tired of managing a dozen maintenance requests, trying to coordinate schedules with technicians, and sifting through a mountain of paperwork. Well, property maintenance software can turn that chaos into calm with:

• Automated reminders: No more sticky notes or forgotten tasks! The software automatically sends reminders for inspections, preventative maintenance, and upcoming appointments, keeping you organized and on top of your game.  
• Streamlined communication: Time to phase out phone tag and endless email chains. Communicate with tenants, technicians, and vendors directly through the platform, keeping everyone in the loop and ensuring prompt responses.  
• Mobile access: Manage maintenance tasks on the go, whether you’re on a property visit or enjoying a well-deserved coffee break. Access work orders, update statuses, and approve requests from your smartphone or tablet.  
• Reduced paperwork: Ditch those bulky files and embrace a paperless workflow. Store all your maintenance records, contracts, and invoices digitally, saving space and reducing clutter.  

Real-world results:

One property manager reported saving over 10 hours per week after implementing property maintenance software. They were able to automate routine tasks, streamline communication, and access information on the go, freeing up valuable time to focus on building relationships with tenants and growing their business.

Enhanced Operational System Maintenance

Property maintenance software can help you stay ahead of potential problems and ensure that your HVAC, plumbing, electrical, and other vital systems are always in top shape.  

For example, Knack’s Work Order Template App can provide a powerful platform for managing all aspects of system maintenance. You can:

• Create recurring tasks for routine inspections and maintenance, preventing costly breakdowns and extending the lifespan of your equipment.  
• Maintain a detailed record of all repairs and inspections, providing valuable insights into system performance and potential issues.  
• Keep track of warranty expiration dates and service agreements, ensuring that you’re always covered.  
• Identify trends, potential problems, and areas for improvement before they become too costly to fix.  

AI-Powered Insights and Predictive Maintenance

Some advanced property maintenance software solutions are incorporating AI tools to provide even more powerful insights and predictive capabilities. By analyzing historical data, usage patterns, and sensor readings, AI algorithms can identify potential issues and recommend preventative measures, saving you time, money, and headaches. 

AI can also help you:

• Determine the most efficient timing for inspections and preventative maintenance based on usage patterns and risk factors.  
• Analyze maintenance data to pinpoint areas where you can reduce expenses and improve efficiency.  
• Allocate your maintenance resources more effectively based on predicted needs and potential risks.

Must-Have Features in Property Maintenance Software

Property maintenance software definitely has its perks, so let’s talk about what to look for when choosing the right solution, starting with the essential features. 

User-Friendly Interface and Multi-Platform Compatibility

You want software that’s easy to use and navigate. Nobody wants to wrestle with a clunky interface or spend hours deciphering complicated menus. Look for a solution with an intuitive design, clear navigation, and helpful tutorials or support resources.

Advanced Reporting and Metrics

You need insightful reports and metrics to track your progress, identify trends, and make informed decisions.

Look for software that provides:

• Key performance indicators (KPIs): Track metrics like maintenance costs, response times, and tenant satisfaction to gauge your overall performance.  
• Customizable reports: Generate reports tailored to your specific needs, whether you want to analyze maintenance expenses by property, track work order completion rates, or identify recurring issues.  
• Data visualization: Present your data in clear and engaging visuals, such as charts and graphs, to make it easier to understand and analyze.

Knack’s Maintenance Work Order Guide provides valuable insights into tracking key metrics like Mean Time to Repair (MTTR) and Preventative Maintenance Percentage (PMP), helping you optimize your maintenance operations and improve efficiency.

Secure Cloud Storage and Mobile-First Design

You need a solution that protects your sensitive data and ensures its availability whenever you need it.

Look for software that offers:

• Secure cloud storage: Your data should be stored securely in the cloud, with robust encryption and access controls to prevent unauthorized access.
• Regular backups: Verify that your data is backed up regularly to prevent data loss in case of a disaster.  
• Mobile-first design: Access your maintenance information and manage tasks from anywhere with a user-friendly mobile app.

Knack excels in both security and mobile accessibility. Their platform is built on a secure cloud infrastructure, with robust security measures in place to protect your data. And their mobile-first design lets you manage your properties from around the clock (and the globe).  

Implementation and Integration Considerations

Before you start clicking “buy now,” let’s talk about how to make sure your new software truly integrates with your existing systems and workflows —you want all your tools and technologies to work together to handle those maintenance challenges (not create more roadblocks).

Role of API for Integration

Needs to communicate effectively with your other essential tools, such as your accounting software, tenant communication platform, and even those cutting-edge smart home devices you’ve strategically implemented. That’s where APIs come in – binding your digital ecosystem together. An API (Application Programming Interface) is a sophisticated communication protocol that allows disparate software systems to exchange data and functionality – a universal translator for your tech stack.  

If you sign up for a Knack-powered property maintenance system, it automatically generates invoices in your accounting software, sends personalized reminders to tenants through your communication platform, and even communicates with your smart thermostat to optimize energy consumption. 

Inventory Management and Asset Tagging

Managing maintenance inventory can be a logistical nightmare. Spare parts go missing, tools disappear, and keeping track of it all can feel like herding cats. But with the right property maintenance software, you can bring back order and efficiency.

Knack offers powerful features to elevate your inventory management game:

• Inventory tracking: Imagine a virtual warehouse where you can visualize all your supplies, tools, and equipment at a glance, complete with detailed information on quantities, locations, and purchase dates. No more frantic searches for that elusive wrench or last-minute trips to the hardware store.
• Asset tagging: Give each of your valuable assets a digital identity with unique tags. Track their maintenance history, warranties, and associated documents with ease. It’s like giving each asset its own personal profile, ensuring that you have a comprehensive record of its lifecycle.
• Barcode scanning: Transform your smartphone into a maintenance management powerhouse. Scan barcodes on your assets to instantly access their information and update their maintenance records. It’s like having a magic wand for property management, bringing efficiency and accuracy to your fingertips.

Assignment and Delegation of Work Orders

The work order – a constant stream of requests, repairs, and emergencies that can quickly overwhelm even the most seasoned property manager. Knack’s streamlined work order delegation features allow you to:

• Create and assign work orders with ease: Generate work orders for any maintenance task, assign them to your trusted technicians or vendors, and track their progress with precision, from initiation to completion.
• Prioritize like a project manager: Ensure that urgent tasks get the attention they deserve by assigning priority levels and setting deadlines. No more fire drills or frantic last-minute scrambles.
• Automate notifications that take pressure off admin: Keep everyone informed with automated notifications for new work orders, status updates, and completed tasks. It’s like having a dedicated communications team working tirelessly behind the scenes.
• Maintain a transparent communication trail: Keep a meticulous record of all communication related to each work order for the highest level of transparency and accountability. No more miscommunications or lost messages.

Transform Your Maintenance Strategy with Knack

By now, you should be convinced that these tools are not just a luxury but a necessity for any property manager looking to streamline operations, boost efficiency, and elevate tenant satisfaction.

But remember, not all property maintenance software is created equal. Knack’s Property Management Solutions stand out from the crowd with its unparalleled flexibility, powerful features, and user-friendly interface. It’s like having a custom-tailored suit for your property management needs, fitting perfectly with the tools you use every day and empowering you to perform at your best.

Don’t let outdated methods and inefficient processes hold you back. Sign up for a free trial and discover how Knack can revolutionize your maintenance operations and reach new levels of efficiency and success.